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Solutions In Place Before You Need Them

Experienced, resourceful and ready, the Virginia Beach meeting and event planning team takes an integrated approach to providing convention services. From the sales and planning process to on-the-ground coordination during your meeting, we offer assistance along with event planning tools and resources to make your job easier. Always involved, we pay close attention to the many details of your event, helping you keep things running on time and within budget. Together, we do what it takes to keep attendees and your clients happy. That’s a total win for the conference meeting planner.

Attendee Concierge

Designed to suit the size of your event, assistance in welcoming and guiding attendees is available. Options range from materials to assist your staff, provision of a staffed welcome desk or, for large events, welcome staffing at the airport.

Housing Services

We put you in touch with housing partners and assist in your planning process, helping you find the right fit for your budget and goals. For events using a variety of housing resources, Virginia Beach offers seamless coordination of booking. Attendees are able to book directly from your convention website via a link to a custom page allowing them to select a hotel at the group rate and complete booking. Booking data is available to planners 24/7, providing up-to-the-minute tracking information that helps you anticipate and respond to sales trending.

Transportation Assistance

To help facilitate transportation during your event, we put you in touch with providers offering group rates and reliable, consistent service. Options include airport shuttle assistance and motorcoach shuttle services throughout your convention.

Registration Assistance

No one wants to start their event with a long wait at the registration desk. We help with coordination of resources to aid traffic flow and efficiency.

Spouse Programs

As a popular vacation spot, Virginia Beach offers lots to entertain and enrich. We provide suggestions and coordination for attractions to visit, cooking classes, shopping excursions, military tours and a variety of experiences through our Live the Life Adventures program.

Unique Excursions

Sometimes a side trip brings it all together. Virginia Beach offers ideas and assistance with unique off-site events for attendees.

Custom Web Page

Virginia Beach offers the hosting and creation of a web page specifically for your qualifying large event. The customized page helps promote the destination and boost convention attendance, guiding delegates to tailored content and keeping them focused on hotel blocks you need to sell.

 

Connect With The Convention Services Team

 

Jane White, CSEP

Director of Convention Services

"Whether I’m working on a writing project, a complex knitting pattern or coordinating among high-powered agencies to land eleven helicopters in the Convention Center parking lot within 30 minutes, I love to see a plan through to fruition." Jane has been around the hospitality industry for most of her working career in some fashion – even in a roundabout way while she was on active duty in the Navy. When she was stationed in Wales, she became a member of the Royal Air Force Sergeant’s Mess Entertainment Committee – responsible for planning monthly events at the Sergeant’s Mess on the base. After she left active duty, she took a position at Columbia University that morphed into an Event Coordinator position and realized that event planning was where she wanted to be in terms of a career. She has been in the business for 20 years professionally, and a few more as a volunteer. Jane has spent 10 years at the Virginia Beach Convention Center as an Event Manager. Jane is passionate about learning, being creative, raising the bar, helping people and embracing life. In her free time, Jane is an avid knitter and is in the process of writing a novel. Market: Convention Services Tradeshows: ESPA, GroupMAX/Passkey

Eric Logan, CMP

Convention Services / Housing Manager

"I do my best to treat each conventioneer or visitor I meet just as I would a guest in my own home. Providing exceptional service and a unique positive guest experience is my ultimate goal." Eric’s passion for exceptional customer service is evident in the numerous letters and emails of appreciation he treasures from happy planners and attendees. He began his hospitality career right out of college, traveling to Vermont to take on the enviable task of balancing various service roles with a regular morning ski on the slopes. After two years, Eric returned to his Virginia Beach home to work in banquet, meeting and catering sales management in area hotels, building a 13-year base of experience on the hotel industry side before joining the Virginia Beach team in 2004. Growing up at the beach has made Eric an outdoor activity lover whose college fraternity memories include lots of time on the sand volleyball court. He now spends quality family time watching his daughter play sports, as well as camping, golfing, enjoying the beach, cooking and landscaping at home. Volleyball is still on Eric’s list of best ways to spend time. Market: Convention Services Tradeshows: GMAX/Passkey Specialist

Lynn Huneycutt

Convention Services Manager

I am inspired after each meeting or convention when I receive comments such as “We couldn’t have done it without you” or “Your commitment to excellent customer service was demonstrated in every aspect of our meeting.” That’s what makes all the unusual requests or long hours worth it! Hailing from a family of nurses, Lynn comes by her love of helping people naturally. For more than 30 years, she’s provided the kind of care and attention that helps people make the most of their time at meetings and conventions, serving 20 of those years on the Virginia Beach CVB team. She is determined to be the positive in every negative situation and uses her expertise in meetings services to deliver results that make the difference – her commitment to getting the details right is top notch. Lynn is a life-long Virginia Beach resident who understands the value of work/life balance. When she’s not in the hallways of the Convention Center or directing key support services, you’ll find her enjoying time with her children, grandchildren and her dog Weston. Whether at the beach or in the mountains, following football, basketball and tennis, or at the baseball field cheering for the grandkids, Lynn says being with family and friends makes her one happy girl. Market: Convention Services Tradeshows: Shriners