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VBCC Food Sampling Application

Food Sampling Application must be submitted no later than two (2) weeks prior to the start of the event.

Exhibitors not in compliance will be asked to remove the items from the facility.

Distinctive Gourmet, a division of Centerplate, has exclusive food and beverage distribution rights within the Virginia Beach Convention Center. Food and Beverage Sampling or sales are not permitted without express written permission from the Virginia Beach Convention Center through use of this form. Evaluation criteria is referenced in section 51E of the Virginia Beach Convention Center User's Guide.

Booth Activity (see conditions below)

  1. Gift Packaged Foods - packaged food being sold onsite for off premise consumption.

  2. Appliance or Cookbook Marketing - Sampling of a food and beverage product from a food service appliance or cookbook.

  3. Trafficking Promotional Items - Sampling food and beverage items used as traffic promoters.

  4. Product Promotion (no onsite sales) - Sampling of food and beverage product for the purpose of product promotion with no onsite sales.

 The following conditions apply, if sampling of product is approved:

  1. Items dispensed are limited to those manufactured or processed by the exhibition firm or related to the theme of the show.

  2. All Items distributed are limited to sample sizes:

    -- Beverages limited to a maximum of 3oz containers

    -- Food items limited to "Bite size" (1oz or less)

  3. Use of cooking equipment must have prior approval of the Virginia Beach Convention Center ("VBCC") Management. Activity is subject to permit requirement from the Virginia Beach Fire Department, applicable fee will apply. Contact the Fire Marshal's office at 757-385-4228. A copy must be filed with the VBCC.

  4. Serving prepared food samples onsite must have prior approval of the VBCC Management and may be subject to permit requirements from the Virginia Department of Health, applicable fee will apply. Contact the Health Department office at 757-518-2646. A copy must be filed with the VBCC.

  5. Standard fees for storage, handling, delivery, etc. will be charged where applicable.

  6. Food and beverage items used as traffic promoters (coffee, bottled waters, popcorn, sodas, etc.) MUST be purchased from Distinctive Gourmet. Please contact the Distinctive Gourmet Catering office at 757-385-2015

  7. Styrofoam and other plastic service pieces are prohibited. Service ware must be degradable.

  8. The VBCC reserves the right to assess a fee on waste management and removal.

  9. State law regulates the sampling and distribution of alcoholic beverages. All alcohol must be purchased through and served by Distinctive Gourmet, a division of Centerplate, the VBCC's exclusive food service provider. Please contact the Distinctive Gourmet Catering office at 757-385-2015

The applicant named below acknowledges they have sole responsibility for use, service, and disposition of such items in compliance with all applicable laws. Accordingly, the applicant agrees to indemnify and forever holds Distinctive Gourmet, Virginia Beach Convention Center, City of Virginia Beach and its agents from all liabilities, damages, losses, costs or expenses resulting directly or indirectly from their use distribution or other dispensed food and beverage items.

 





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